Privacy Policy
This privacy policy of Sudbury Extended Day, Inc. (“Sudbury Extended Day”) covers the collection, use, and disclosure of personal information that may be collected by Sudbury Extended Day when you interact with us, such as when you visit our website, sign up for our newsletter, or apply for a position via our website. Please take a moment to carefully read the following to learn more about our information practices, including what type of information is gathered, how the information is used and for what purposes, to whom we disclose the information, and how we safeguard your personal information. By continuing to use our website, you affirm that you are assenting to our privacy policy.
Overview
This privacy policy explains what information we collect from you, why we collect it, how we use that information, how we share that information, how we safeguard that information, how you can request erasure of that information, and how you can change how we collect information and communicate with you. If you have any questions about this policy, please contact us by email at office@sudburyextendedday.org or by calling us at 978-443-5829.
What does “personal information” mean?
Personal information is information that personally identifies you, and includes (but is not limited to) your name, address, email address, and phone number.
How do we collect information about you?
Information You Provide to Us: We collect personal information you give to us directly when, for example, you sign up for our newsletter. This data is stored and managed by a third party vendor.
Information We Collect Automatically: We may automatically record certain information when you use our website through your desktop, laptop, tablet, or phone. This may include your IP address or other device address or ID, web browser, and/or device type, the features of the apps you use, the web pages or sites that you visit just before or just after you use our services, the pages or other content you view or otherwise interact with on our services, and the dates and times that you visit, access, or use our services. We may also collect information about your interactions with our email messages, such as whether you opened, clicked on, or forwarded a message. We provide more information below about how we use technologies to automatically collect information.
How do we use personal information we collect?
We use personal information to provide better service to you and respond to your requests. We use automatically collected information to learn about usage trends and preferences of the users of our website. This helps us to monitor the use of our online services and generally improve our program performance.
When do we share your information?
We do not sell, rent, or otherwise share personal information with third parties for their direct marketing purposes We do not share your personal information with organizations or individuals outside of Sudbury Extended Day and its affiliates except as follows:
• For Service Reasons: We may share personal information with our third party vendors that provide computer website, application, development, hosting, maintenance, and other services to us.
• For Legal Reasons: We may share information we collect automatically with law enforcement agencies, courts, or others when legally required, such as under a subpoena, court order, bankruptcy action, or other legal process, or to cooperate with law enforcement or other governmental officials; with third parties when we believe it appropriate to take precautions against liability, protect ourselves against unlawful activity, investigate and defend against third-party claims, protect the security and integrity of our operations, protect our property, enforce our legal rights, or protect the safety and rights of others; and acquirers or successors as part of a merger, sale of assets, or similar transaction to which we are a party (should this occur, we will continue to ensure that these privacy policies apply to your personal information). Generally, we limit the information we share to that which is reasonably necessary for these third parties to perform specific functions.
What is not considered to be personal information?
Information that is de-identified or does not identify a specific user is not considered to be personal information under this policy. This non-personal information includes automatically collected and aggregated data, or other information that is anonymous. We may make this information available to third parties. For example, we may provide it when we comply with reporting obligations, conduct research studies on the efficacy of our programs, or study usage patterns on our website.
Can you make changes in how we collect and use your information, and how we communicate with you?
Yes. There are a variety of ways for you to change how we collect and use your information and how we communicate with you. As described below, you may choose not to provide us with your email address, update or erase your information, opt-out of one or more forms of communication from us, or limit how we collect information automatically.
Here is more information about your choices:
• Not Providing Information: You may choose not to share your email address with us. That is entirely up to you. Not sharing some information may mean that we will not be able to provide you with community updates.
• Updating or Erasing Your Information: We want to keep your personal information accurate and up to date. If you have any questions about what personal information we have about you, or you wish to access, restrict, change, or erase any personal information, you may contact us at office@sudburyextendedday.org or call us at 978-443-5829.
• Opting Out of Marketing Emails: If you do not wish to receive our community newsletter, you may opt out by emailing us at office@sudburyextendedday.org or by calling us at 978-443-5829. Please be aware that if you opt out of receiving email from us or otherwise modify the nature or frequency of marketing communications you receive from us, it may take up to 10 business days for us to process your request.
• Changing How Information is Collected Automatically: As discussed later in this policy, you can make adjustments in the settings of the web browsers on your device to modify your cookie settings. This affects how information is collected automatically when you use your device.
How do we protect your personal information?
We use physical, administrative, and technical safeguards to protect personal information:
• We store and process personal information on our computers in Massachusetts where our organization is located. We use safeguards such as firewalls, data encryption, physical access controls to our computers, and authorization controls for information access.
• We review and update our information collection, storage, and processing practices, including physical security measures, to help guard against unauthorized access.
Some of your personal information may also be stored on web servers and with our cloud providers and other third-party service providers, all of which are subject to applicable laws to protect your information.
Unfortunately, no data transmission over the internet or any wireless network can be guaranteed to be 100% secure. Accordingly, we cannot ensure or warrant the security of any personal Information, and you provide information to us with that understanding.
If we learn of a website security systems breach, then we will attempt to notify you so that you can take appropriate protective steps. We may also post a notice on our website.
How do we use cookies and similar technologies?
• Cookies: When you use our website, our computer system may send one or more cookies to your device. A cookie is a small data text file, which a web site stores on your computer’s hard drive (if your web browser permits) that can later be retrieved to identify you to us. The cookies make your use of the site easier, make the site run more smoothly, and help us to maintain a secure site. You are always free to decline our cookies if your browser permits, but some parts of our site may not work properly in that case. Please review your web browser’s “Help" file to learn the proper way to modify your cookie settings.
• Data Analytics: Our website may use data analytics to track user clicks, scrolling, and other behavior on the page. We are able then to see the behavior of users, either as individual sessions or as an average group. We use this information solely to improve the website.
• Third-Party Web Beacons and Buttons: We may use third-party content or advertising on our website that use various forms of web beacons, which allow the third-party content provider to read and write cookies to your browser in connection with your viewing of that content. We may use third-party buttons (such as Facebook “like” or “share” buttons) that allow third parties to collect information about you through their browser cookies, even when you do not interact with the button. Information collected through web beacons and buttons is collected directly by these third parties and may be associated with your personal information. We do not participate in that data transmission. Information collected by a third party in this manner is subject to that third party’s own data collection, use, and disclosure policies, and may be used by them to provide you with interest-based (behavioral) advertising or other targeted content.
When does this privacy policy apply?
This policy applies to your relationship with Sudbury Extended Day and its affiliates. This policy does not apply to services offered by other nonprofits, businesses, or individuals, including other sites linked to our site or that you hear about from us. Information you provide to third parties is provided directly to them, not us. It is subject to their policies, if any, governing privacy and security, even if accessed through our site. For clarity, we are not responsible for the content or privacy and security practices and policies of those third-party sites or services, or for their products or services. We encourage you to learn about third parties’ privacy and security policies before providing them with information.
Additional Terms
• Children’s Privacy: We do not knowingly collect information from any child under 13 years of age. Do not provide any personal information unless you are at least 13 years of age, and please caution your children not to provide any. If a child under 13 has provided personal information, a parent or guardian may alert us by calling 978-443-5829 or emailing us at office@sudburyextendedday.org and we will, subject to applicable law and other provisions of this policy, use commercially reasonable efforts to delete it from our database.
• International Users: If you use our services from the European Union, United Kingdom, or other regions of the world with laws governing data collection and use that may differ from U.S. laws, you should know you are transferring your personal information outside of those regions to the United States for storage and processing. Sudbury Extended Day is based in the Commonwealth of Massachusetts in the United States, and information and data provided by users will be transmitted to the United States. Please contact us at office@sudburyextendedday.org or by calling us at 978-443-5829 should you have any questions regarding our collection, use, retention, and erasure of your data.
• Changes and Updates to this Policy: We may change this policy at any time as technologies, laws, user needs, or other relevant matters change, and our website and its features may also change. We will communicate these changes to you by posting them on our website. We reserve the right to amend this policy at any time without notice and we encourage you to periodically review our website for the latest information on our privacy practices.
Terms of Use
This policy is part of and incorporated into Sudbury Extended Day’s Terms of Use, which is the contract between you and Sudbury Extended Day governing use of this website. Parts of the Terms of Use affect this policy, so, unless you have already done so, please review our Terms of Use. Terms used but not defined in this privacy policy have the definitions in the Terms of Use.
Your U.S. State Privacy Rights
State consumer privacy laws may provide their residents with additional rights regarding our use of their personal information. Your state may provide, now or in the future, their residents with rights to:
• Confirm whether we process their personal information
• Access and delete certain personal information
• Correct inaccuracies in their personal information, taking into account the information’s nature processing purpose
• Opt-out of personal data processing for targeted advertising, sales, or profiling
• Either limit, opt-out of, or require consent to process sensitive personal data
The exact scope of these rights may vary by state.
If you would like to exercise any of these rights, please contact us.
Questions and Instructions
Please contact us with any questions or comments about this policy, your personal information, our use and disclosure practices, or your consent choices by email at office@sudburyextendedday.org, or by calling us at 978-443-5829.
For written inquiries, our address is:
Attn: Office Manager
Sudbury Extended Day, Inc.
365 Boston Post Road, Suite 208
Sudbury, MA 01776